Use this application for: Events taking place on Game, Fish
and Parks-managed land or public waters that involve
50 or more people or 20 or more boats.
Application period: Applications may be submitted at any time, but will not be reviewed before Nov. 1 for the
upcoming calendar year. Must be received at least 30 days prior to the event. Applications processed as they are
This is an application. You request is not approved until a permit has been issued by staff. Permits will not be issued if the event adversely impacts public use or conflicts with other scheduled events
If the event involves 200 or more participants, or if
the event is determined to involve a high risk of injury to participant or others,
liability insurance and waivers will be required. The above Event Organizer shall
not engage in the organized event without securing the following insurance coverage,
if required, and having said coverage approved by the Department of Game, Fish and
- Commercial General Liability Insurance or equivalent form with a limit of not less than $1,000,000 each occurrence. If
such insurance contains a general aggregate limit, it shall apply separately to
this application or be not less than two times the occurrence limit. A certificate for
the above insurance must be provided and is subject to the Department’s approval.
The insurer shall state in its Certificate that no cancellation of the insurance
will be made without at least thirty (30) days prior written notice to the Department.
- Liability Waivers:All adult
participants must sign a Waiver of Liability, Indemnification and Medical Release.
Minor children must have a signed waiver from a parent or guardian before participating.
The Event Organizer is responsible for securing forms from participants. A completed
waiver for each participant must be submitted to the Department within five days
of the completion of the event. The Department Site Manager will provide a copy
of the State waiver if they are required.
The Department’s approval or acceptance of above certificate
of insurance or waivers shall in no way release or relieve the Event Organizer from
any responsibility, liability or obligation. All insurance policies and Certificates
shall be issued only by companies licensed to do business in the State of
South Dakota and acceptable to the State. If the application is approved, it shall be the Event Organizer’s responsibility to
keep the coverage current and in force for the duration of the permit. Examples
of liability waivers acceptable to the State are available from the Department Site
Manager or the statewide Special Event Permit Coordinator.
The following conditions are agreed to by the Event Organizer and persons participating
in above described activity:
- 1. The Event Organizer agrees
to hold harmless and indemnify the State of
South Dakota, its officers agents, and employees, from and against any and all actions, suits,
damages, liability, or other proceedings which may arise as the result of the negligence,
misconduct, error or omission of the Event Organizer or any officer, agent, member,
or employee of the Event Organizer.
- 2. If the event or activity
warrants, the Department may require the Event Organizer to provide proof of insurance
and such insurance must be approved by the Department of Game, Fish and Parks. In
addition, participants in activities presenting a high risk of injury may be required
to sign or, in the case of minor children, present signed waivers of liability prior
to participating in the event. If so required, SPECIAL EVENT INSURANCE AND WAIVER REQUIREMENTS will become part of this document, and Event Organizer will
secure and maintain said coverage and/or waivers for the duration of the Permit.
- 3. Neither the Department
of Game, Fish and Parks nor any of its employees shall be responsible for damages
to property or injury to any person arising out of the permitted activity or incident
- 4. The Event Organizer is
responsible for taking all necessary precautions for the health and safety of the
participants and spectators.
- 5. The Event Organizer shall
clear the grounds, remove equipment and restore the site to its original condition
by the end of the day the event is completed.
- 6. The Event Organizer will
make no charges for special services rendered other than charges which are reasonable.
These charges may be for such event services as: insurance, reserved seating, food
concessions, and attendee or entry fees for contestants or event programs. If deemed
by the Department, a percentage of any fees collected for the event may be required
to be paid to the department. All charges related to the event must be agreed upon
in writing between the Event Organizer and the Department prior to the approval
of this application.
It is fully understood by the Event Organizer that this
application for permission to hold a special event on public water and/or land controlled
by Game, Fish and Parks is requested with full knowledge that the above-mentioned
conditions must be adhered to. Violation of the provisions of this application is a misdemeanor
and may result in revocation of this application and/or denial of future applications.